Durham SD
Administrative Regulation
AR 5145.3
The district designates the individual identified below as the employee responsible for
coordinating the district’s efforts to comply with state and federal civil rights laws, including
Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973,
Title II of the Americans with Disabilities Act, and the Age Discrimination Act of 1975, and to
answer inquiries regarding the district’s nondiscrimination policies. The individual shall also
serve as the compliance officer specified in AR 1312.3 – Uniform Complaint Procedures as the
responsible employee to handle complaints regarding unlawful discrimination, including
discriminatory harassment, intimidation, or bullying, based on actual race, color, ancestry,
national origin, nationality, ethnicity, ethnic group identification, age, religion, marital or
parental status, physical or mental disability, sex, sexual orientation, gender, gender identity,
gender expression, or any other legally protected status; the perception of one or more of such
characteristics; or association with a person or group with one or more of these actual or
perceived characteristics. The coordinator/compliance officer may be contacted at: (Education
Code 234.1; 5 CCR 4621)
Superintendent or Designee
9420 Putney Drive
Durham, CA 95938
(530) 895-4675
(cf. 1312.1 – Complaints Concerning District Employees)
(cf. 1312.3 – Uniform Complaint Procedures)
Measures to Prevent Discrimination
To prevent unlawful discrimination, including discriminatory harassment, intimidation,
retaliation, and bullying, of students at district schools or in school activities and to ensure equal
access of all students to the educational program, the Superintendent or designee shall implement
the following measures:

  1. Publicize the district’s nondiscrimination policy and related complaint procedures to
    students, parents/guardians, employees, volunteers, and the general public and post them on the
    district’s web site and other locations that are easily accessible to students. (Education Code
    (cf. 1113 – District and School Web Sites)
    (cf. 1114 – District-Sponsored Social Media)
  2. Provide to students a handbook that contains age-appropriate information that clearly
    describes the district’s nondiscrimination policy, procedures for filing a complaint, and resources
    available to students who feel that they have been the victim of any such behavior. (Education
    Code 234.1)
  3. Annually notify all students and parents/guardians of the district’s nondiscrimination
    policy. The notice shall inform students and parents/guardians of the possibility that students
    will participate in a sex-segregated school program or activity together with another student of
    the opposite biological sex, and that they may inform the compliance officer if they feel such
    participation would be against the student’s religious beliefs and/or practices or a violation of
    his/her right to privacy. In such a case, the compliance officer shall meet with the student and/or
    parent/guardian who raises the objection to determine how best to accommodate that student.
    The notice shall inform students and parents/guardians that the district will not typically notify
    them of individual instances of transgender students participating in a program or activity.
    (cf. 5145.6 – Parental Notifications)
  4. The Superintendent or designee shall ensure that all students and parents/guardians,
    including students and parents/guardians with limited English proficiency, are notified of how to
    access the relevant information provided in the district’s nondiscrimination policy and related
    complaint procedures, notices, and forms in a language they can understand.
    If 15 percent or more of students enrolled in a particular district school speak a single
    primary language other than English, the district’s policy, regulation, forms, and notices
    concerning nondiscrimination shall be translated into that language in accordance with Education
    Code 234.1 and 48985. In all other instances, the district shall ensure meaningful access to all
    relevant information for parents/guardians with limited English proficiency.
  5. Provide to students, employees, volunteers, and parents/guardians age-appropriate
    training and information regarding the district’s nondiscrimination policy; what constitutes
    prohibited discrimination, including discriminatory harassment, intimidation, retaliation, or
    bullying; how and to whom a report of an incident should be made; and how to guard against
    segregating or stereotyping students when providing instruction, guidance, supervision, or other
    services to them. Such training and information shall include guidelines for addressing issues
    related to transgender and gender-nonconforming students.
    (cf. 1240 – Volunteer Assistance)
    (cf. 4131 – Staff Development)
    (cf. 4231 – Staff Development)
    (cf. 4331 – Staff Development)
  6. At the beginning of each school year, inform school employees that any employee who
    witnesses any act of unlawful discrimination, including discriminatory harassment, intimidation,
    or bullying, against a student is required to intervene if it is safe to do so. (Education Code
  7. At the beginning of each school year, inform each principal or designee of the district’s
    responsibility to provide appropriate assistance or resources to protect students’ privacy rights
    and ensure their safety from threatened or potentially discriminatory behavior.
    Enforcement of District Policy
    The Superintendent or designee shall take appropriate actions to reinforce BP 5145.3 –
    Nondiscrimination/Harassment. As needed, these actions may include any of the following:
  8. Removing vulgar or offending graffiti
    (cf. 5131.5 – Vandalism and Graffiti)
  9. Providing training to students, staff, and parents/guardians about how to recognize
    unlawful discrimination and how to respond
  10. Disseminating and/or summarizing the district’s policy and regulation regarding unlawful
  11. Consistent with the laws regarding the confidentiality of student and personnel records,
    communicating the school’s response to students, parents/guardians, and the community
    (cf. 4112.6/4212.6/4312.6 – Personnel Files)
    (cf. 4119.23/4219.23/4319.23 – Unauthorized Release of Confidential/Privileged Information)
    (cf. 5125 – Student Records)
  12. Taking appropriate disciplinary action against perpetrators and anyone determined to
    have engaged in wrongdoing, including any student who is found to have made a complaint of
    discrimination that he/she knew was not true
    (cf. 4118 – Suspension/Disciplinary Action)
    (cf. 4218 – Dismissal/Suspension/Disciplinary Action)
    (cf. 5144 – Discipline)
    (cf. 5144.1 – Suspension and Expulsion/Due Process)
    (cf. 5144.2 – Suspension and Expulsion/Due Process (Students with Disabilities))
    (cf. 6159.4 – Behavioral Interventions for Special Education Students)
    Process for Initiating and Responding to Complaints
    Any student who feels that he/she has been subjected to unlawful discrimination described above
    or in district policy is strongly encouraged to immediately contact the compliance officer,
    principal, or any other staff member. In addition, any student who observes any such incident is
    strongly encouraged to report the incident to the compliance officer or principal, whether or not
    the alleged victim files a complaint.
    Any school employee who observes an incident of unlawful discrimination, including
    discriminatory harassment, intimidation, retaliation, or bullying, or to whom such an incident is
    reported shall report the incident to the compliance officer or principal within a school day,
    whether or not the alleged victim files a complaint.
    Any school employee who witnesses an incident of unlawful discrimination, including
    discriminatory harassment, intimidation, retaliation, or bullying, shall immediately intervene to
    stop the incident when it is safe to do so. (Education Code 234.1)
    When any report of unlawful discrimination, including discriminatory harassment, intimidation,
    retaliation, or bullying, is submitted to or received by the principal or compliance officer, he/she
    shall inform the student or parent/guardian of the right to file a formal complaint pursuant to the
    provisions in AR 1312.3 – Uniform Complaint Procedures. Any report of unlawful
    discrimination involving the principal, compliance officer, or any other person to whom the
    complaint would ordinarily be reported or filed shall instead be submitted to the Superintendent
    or designee. Even if the student chooses not to file a formal complaint, the principal or
    compliance officer shall implement immediate measures necessary to stop the discrimination and
    to ensure all students have access to the educational program and a safe school environment.
    Upon receiving a complaint of discrimination, the compliance officer shall immediately
    investigate the complaint in accordance with the district’s uniform complaint procedures
    specified in AR 1312.3.
    (cf. 5141.4 – Child Abuse Prevention and Reporting)
    Transgender and Gender-Nonconforming Students
    Gender identity means a student’s gender-related identity, appearance, or behavior, whether or
    not that gender-related identity, appearance, or behavior is different from that traditionally
    associated with the student’s physiology or assigned sex at birth.
    Gender expression means a student’s gender-related appearance and behavior, whether
    stereotypically associated with the student’s assigned sex at birth. (Education Code 210.7)
    Gender transition refers to the process in which a student changes from living and identifying as
    the sex assigned to the student at birth to living and identifying as the sex that corresponds to the
    student’s gender identity.
    Gender-nonconforming student means a student whose gender expression differs from
    stereotypical expectations.
    Transgender student means a student whose gender identity or gender expression is different
    from that traditionally associated with the assigned sex at birth.
    Acts of verbal, nonverbal, or physical aggression, intimidation, or hostility that are based on sex,
    gender identity, or gender expression, regardless of whether they are sexual in nature, where the
    act has the purpose or effect of having a negative impact on the student’s academic performance
    or of creating an intimidating, hostile, or offensive educational environment are prohibited under
    state and federal law. Examples of types of conduct which are prohibited in the district and
    which may constitute gender-based harassment include, but are not limited to:
  13. Refusing to address a student by a name and the pronouns consistent with his/her gender
  14. Disciplining or disparaging a transgender student because his/her mannerisms, hairstyle,
    or style of dress correspond to his/her gender identity, or a non-transgender student because
    his/her mannerisms, hairstyle, or style of dress do not conform to stereotypes for his/her gender
    or are perceived as indicative of the other sex
  15. Blocking a student’s entry to the bathroom that corresponds to his/her gender identity
    because the student is transgender or gender-nonconforming
  16. Taunting a student because he/she participates in an athletic activity more typically
    favored by a student of the other sex
  17. Revealing a student’s transgender status to individuals who do not have a legitimate need
    for the information
  18. Use of gender-specific slurs
  19. Physical assault of a student motivated by hostility toward him/her because of his/her
    gender, gender identity, or gender expression
    The district’s uniform complaint procedures (AR 1312.3) shall be used to report and resolve
    complaints alleging discrimination against transgender and gender-nonconforming students.
    Examples of bases for complaints include, but are not limited to, the above list as well as
    improper rejection by the district of a student’s asserted gender identity, denial of access to
    facilities that correspond with a student’s gender identity, improper disclosure of a student’s
    transgender status, discriminatory enforcement of a dress code, and other instances of
    gender-based harassment.
    To ensure that transgender and gender-nonconforming students are afforded the same rights,
    benefits, and protections provided to all students by law and Board policy, the district shall
    address each situation on a case-by-case basis, in accordance with the following guidelines:
  20. Right to privacy: A student’s transgender or gender-nonconforming status is his/her
    private information and the district will only disclose the information to others with the student’s
    prior written consent, except when the disclosure is otherwise required by law or when the
    district has compelling evidence that disclosure is necessary to preserve the student’s physical or
    mental well-being. In the latter instance, the district shall limit disclosure to individuals
    reasonably believed to be able to protect the student’s well-being. Any district employee to
    whom a student discloses his/her transgender or gender-nonconforming status shall seek the
    student’s permission to notify the compliance officer. If the student refuses to give permission,
    the employee shall keep the student’s information confidential, unless he/she is required to
    disclose or report the student’s information pursuant to this procedure, and shall inform the
    student that honoring the student’s request may limit the district’s ability to meet the student’s
    needs related to his/her status as a transgender or gender-nonconforming student. If the student
    permits the employee to notify the compliance officer, the employee shall do so within three
    school days.
    As appropriate given the physical, emotional, and other significant risks to the student, the
    compliance officer may consider discussing with the student any need to disclose the student’s
    transgender or gender-nonconformity status to his/her parents/guardians and/or others, including
    other students, teacher(s), or other adults on campus. The district shall offer support services,
    such as counseling, to students who wish to inform their parents/guardians of their status and
    desire assistance in doing so.
    (cf. 1340 – Access to District Records)
    (cf. 3580 – District Records)
  21. Determining a Student’s Gender Identity: The compliance officer shall accept the
    student’s assertion unless district personnel present a credible basis for believing that the
    student’s assertion is for an improper purpose. In such a case, the compliance officer shall
    document the improper purpose and, within seven school days of receiving notification of the
    student’s assertion, shall provide a written response to the student and, if appropriate, to his/her
  22. Addressing a Student’s Transition Needs: The compliance officer shall arrange a meeting
    with the student and, if appropriate, his/her parents/guardians to identify potential issues,
    including transition-related issues, and to develop strategies for addressing them. The meeting
    shall discuss the transgender or gender-nonconforming student’s rights and how those rights may
    affect and be affected by the rights of other students and shall address specific subjects related to
    the student’s access to facilities and to academic or educational support programs, services, or
    activities, including, but not limited to, sports and other competitive endeavors. In addition, the
    compliance officer shall identify specific school site employee(s) to whom the student may
    report any problem related to his/her status as a transgender or gender-nonconforming individual,
    so that prompt action could be taken to address it. Alternatively, if appropriate and desired by
    the student, the school may form a support team for the student that will meet periodically to
    assess whether the student’s arrangements are meeting his/her educational needs and providing
    equal access to programs and activities, educate appropriate staff about the student’s transition,
    and serve as a resource to the student to better protect the student from gender-based
  23. Accessibility to Sex-Segregated Facilities, Programs, and Activities: The district may
    maintain sex-segregated facilities, such as restrooms and locker rooms, and sex-segregated
    programs and activities, such as physical education classes, intermural sports, and interscholastic
    athletic programs. A student shall be entitled to access facilities and participate in programs and
    activities consistent with his/her gender identity. If available and requested by any student,
    regardless of the underlying reason, the district shall offer options to address privacy concerns in
    sex-segregated facilities, such as a gender-neutral or single-use restroom or changing area, a
    bathroom stall with a door, an area in the locker room separated by a curtain or screen, access to
    a staff member’s office, or use of the locker room before or after the other students. However, the
    district shall not require a student to utilize these options because he/she is transgender or
    gender-nonconforming. In addition, a student shall be permitted to participate in accordance with
    his/her gender identity in other circumstances where students are separated by gender, such as
    for class discussions, yearbook pictures, and field trips. A student’s right to participate in a
    sex-segregated activity in accordance with his/her gender identity shall not render invalid or
    inapplicable any other eligibility rule established for participation in the activity.
    (cf. 6145 – Extracurricular and Cocurricular Activities)
    (cf. 6145.2 – Athletic Competition)
    (cf. 6153 – School-Sponsored Trips)
    (cf. 7110 – Facilities Master Plan)
  24. Student Records: A student’s legal name or gender as entered on the mandatory student
    record required pursuant to 5 CCR 432 shall only be changed pursuant to a court order.
    However, at the written request of a student or, if appropriate, his/her parents/guardians, the
    district shall use the student’s preferred name and pronouns consistent with his/her gender
    identity on all other district-related documents.
    (cf. 5125 – Student Records)
    (cf. 5125.1 – Release of Directory Information)
  25. Names and Pronouns: If a student so chooses, district personnel shall be required to
    address the student by a name and the pronouns consistent with his/her gender identity, without
    the necessity of a court order or a change to his/her official district record. However, inadvertent
    slips or honest mistakes by district personnel in the use of the student’s name and/or consistent
    pronouns shall not constitute a violation of this administrative regulation or the accompanying
    district policy.
  26. Uniforms/Dress Code: A student has the right to dress in a manner consistent with
    his/her gender identity, subject to any dress code adopted on a school site.
    (cf. 5132 – Dress Code)
    approved: March 18, 2015 Durham, California